guidelines for writing emails

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how_to_write_emails.ppt guidelines for students when guidelines for students when writing emailswriting emails raymond hickeyraymond hickey english linguisticsenglish linguistics october 2018october 2018 introductionintroduction for some time now, emails have been the preferred means of communication between students and lecturers, outside face-to-face interaction in class or during office-hours. these emails are usually short and to the point, but often they contain grammatical mistakes and/or stylistic infelicities which students can avoid by adhering to some basic guidelines. forms of addressforms of address the easiest way to address someone is to write “dear x”. english does not distinguish between “liebe(r)” and “sehr geehrte(r)” as german does. do not write “hello x” (as you might in german). the english equivalent might be “hi”, but that is very colloquial and would be normal among students but not appropriate between students and their lecturers. you must be on firstname terms to say “hi” to someone. titlestitles in …

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prof. smith” and nobody can take offence. how to address a ladyhow to address a lady when you are writing to a female member of staff, who is not doctor or professor, then you must use the currently accepted method in english of addressing females without indicating their marital status. this is done by using the form “ms”, e.g. “dear ms jones”. german students should note that this is not “miss” (the older method of referring to an unmarried woman) and it is not “mrs” (again an older address form, this time for a married woman). when speaking remember that “ms” is pronounced [miz] with a voiced [z] at the end (the older form is [mis] with a voiceless [s]). body of emailbody of email to illustrate the text of an email a simple example is discussed. this is where a student is sending a presentation to a lecturer. opening …

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liographische angaben) thesis (g. schriftliche examensarbeit) term essay (g. schriftliche semesterarbeit) written exam (g. schriftliche prüfung) orals (usual in the plural) (g. mündliche prüfung) mark (english) (g. note) grade (american) asking questionsasking questions when asking questions in an email, please provide all necessary information. for instance, don’t just say “in our course”, “the essay i am writing” because we, the lecturers, have hundreds of students to supervise and need to have precise information. so state the course in question, tell us what semester you are in and for what module you are writing an essay, etc. this way you will get an appropriate answer promptly. salutationsalutation there are a variety of ways to end an email in english. the simplest way is “best regards” or “best wishes”. the expression “yours truly” is quite stilted as are all the other variations on this, e.g. “yours sincerely, yours faithfully”, etc. in email …

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the administration in general. you can keep this information in an email signature which is automatically put at the end of any email you write. identifying othersidentifying others if you have call in an email to refer to another student, then just say “my fellow student” (note: the word “colleague” is only used for professional co-workers) or just the firstname (and surname) of the person in question. do not refer to another student using “mr.” or “mrs.”. this sounds very strange in english; it is not polite, just weird. and donand don’’t forgett forget 1) for security reasons and to ensure that your email gets through to its addressee only use your university email address, e.g. maria.schmitz@stud.uni-due.de. 2) always specify the topic of the email (german: betreff). some spam filters will not allow emails through which do not have a topic. 3) if you are sending an attachment, give it …

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how_to_write_emails.ppt guidelines for students when guidelines for students when writing emailswriting emails raymond hickeyraymond hickey english linguisticsenglish linguistics october 2018october 2018 introductionintroduction for some time now, emails have been the preferred means of communication between students and lecturers, outside face-to-face interaction in class or during office-hours. these emails are usually short and to the point, but often they contain grammatical mistakes and/or stylistic infelicities which students can avoid by adhering to some basic guidelines. forms of addressforms of address the easiest way to address someone is to write “dear x”. english does not distinguish between “liebe(r)” and “sehr geehrte(r)” as german does. do not write “hello x” (as you might i...

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